Plymouth's #1 Choice for Canopy Tent Rentals
Guide to Planning Your Corporate Outdoor Event
For over 35 years, Bos Structures and Events has been Plymouth's most trusted choice for high-quality tent rentals and event planning services. Outdoor corporate events are the in-thing now, and you can take advantage of the beautiful weather during the spring, early autumn and summer to host guests beyond the confines of four walls. By hosting a meeting or event in an outdoor structure, everyone will appreciate the opportunity to do business and unwind outside!
Compared to planning an outdoor corporate event, an indoor event requires a more effort and forethought. We'll explore the considerations for choosing an outdoor venue for your corporate event.
When considering your budget and planning timeline, weigh options to see what falls within your constraints. Could an all-inclusive venue with venue structures be better than booking a location and then outsourcing services -- like hiring a private catering company?
Distance to Amenities
Most professionals recommend selecting a location that has essential amenities - such as guest rooms, parking, and transportation within a comfortable distance.
Look at the weather first before booking your venue. If you don't have a covered tent or an indoor place that can fit all the attendees, then you might need a backup plan just in-case the weather changes. It's recommended that you rent a canopy tent, a frame tent, a pole tent - or another facility that can fit and cover all of your guests.
There's more to planning a corporate event that you could ever imagine!
Unlike indoor events, planning outdoor events (even on private land) comes with restrictions. You'll need to obtain the correct permissions for hosting an outdoor event from the relevant, local authorities. Your event might serve food, alcohol, play copy-written music, cause traffic delays, along with other factors. This makes it a legal imperative to comply with those regulations.
- Usable indoors & outdoors
- No interior support poles
- No interior obstructed views
- Versatility with location placement
- More interior space
- Wider variety of sizes
When holding an outdoor corporate event, you'll also be required to meet the noise ordinances. Loud noise is not restricted to music. It also includes the public address system, generators, fireworks, and more. Make sure the residents are aware of the temporary disturbance and that you obtain necessary permits.
Also, don't forget to follow safety measures to ensure everyone is secure. You could employ a security company and perform checks for alcohol, drugs, weapons, and other contraband - at the entry. If you expect many attendees, hire a team that manages entry and exit points.
- Permanent and semi-permanent
- Unobstructed views
- Higher wind load
- Complete enclosure
- Strong and resilient
- Year-round use
Hear what our customers have to say about our service!
"We have used Bos Structures and Events for many years for events large and small. Our Polish Country Fair is a huge event over Memorial Day weekend and Bos has NEVER let us down. Things can get pretty hectic setting up for the Fair, so we rely on Bos to be dependable and ready to respond to unexpected situations. The management and employees are always professional, friendly, courteous and helpful from start to finish. Their prices are fair and the service is unparalleled." Diane Posa, St. Mary's Preparatory
Let us transform your environment into the most ideal atmosphere for that picture perfect occasion. Contact us today for a free estimate by calling 248-926-0296 or filling out our online form.
Bos Structures and Events offers unique events consulting services on site planning, the design and engineering of the venues. Please call us with questions about your specific equipment rental.