Rochester's Premier Provider of Canopy Tent Rentals
Guide to Planning Your Corporate Outdoor Event
Since we first opened our doors in 1980, Bos Structures and Events has been the leading source for event planning and tent rentals in Rochester and throughout Southeast Michigan. Outdoor corporate events are the in-thing now, and you can take advantage of the beautiful weather during the spring, early autumn and summer to host guests beyond the confines of four walls. By hosting a meeting or event in an outdoor structure, everyone will appreciate the opportunity to do business and unwind outside!
Compared to planning an outdoor corporate event, an indoor event requires a more effort and forethought. We'll explore the considerations for choosing an outdoor venue for your corporate event.
Regardless of the outdoor location that you select, your budget will largely determine what's possible for your event. Depending on your budget, you can choose a tent, pavilion, rooftop deck, picnic area, or a deck for your venue.
Distance to Amenities
Most professionals recommend selecting a location that has essential amenities - such as guest rooms, parking, and transportation within a comfortable distance.
Look at the weather first before booking your venue. If you don't have a covered tent or an indoor place that can fit all the attendees, then you might need a backup plan just in-case the weather changes. It's recommended that you rent a canopy tent, a frame tent, a pole tent - or another facility that can fit and cover all of your guests.
There's more to planning a corporate event that you could ever imagine!
Unlike indoor events, planning outdoor events (even on private land) comes with restrictions. You'll need to obtain the correct permissions for hosting an outdoor event from the relevant, local authorities. Your event might serve food, alcohol, play copy-written music, cause traffic delays, along with other factors. This makes it a legal imperative to comply with those regulations.
- Usable indoors & outdoors
- No interior support poles
- No interior obstructed views
- Versatility with location placement
- More interior space
- Wider variety of sizes
When holding an outdoor corporate event, you'll also be required to meet the noise ordinances. Loud noise is not restricted to music. It also includes the public address system, generators, fireworks, and more. Make sure the residents are aware of the temporary disturbance and that you obtain necessary permits.
Also, don't forget to follow safety measures to ensure everyone is secure. You could employ a security company and perform checks for alcohol, drugs, weapons, and other contraband - at the entry. If you expect many attendees, hire a team that manages entry and exit points.
- Permanent and semi-permanent
- Unobstructed views
- Higher wind load
- Complete enclosure
- Strong and resilient
- Year-round use
Learn how we've helped our customers create lasting memories.
"Bos has been our go to event rental peeps for tents, tables, chairs, etc... For some time. The entire staff is friendly and fast. They recently helped with a Detroit Firemen's Fund fundraiser in Corktown where last minute (seemingly impossible) adjustments were needed and the guys from Bos came through. These guys get it done and are also accommodating to special needs. Thank you to Mr. Roger and his team for all they help with my fundraising and event efforts." Dean B. from West Bloomfield, MI
Let us transform your environment into the most ideal atmosphere for that picture perfect occasion. Contact us today for a free estimate by calling 248-926-0296 or filling out our online form.
Bos Structures and Events offers unique events consulting services on site planning, the design and engineering of the venues. Please call us with questions about your specific equipment rental.